The first phase of moving was “planning ahead.” Now – at least 4 weeks from move day – it’s time to get into action. Packing and letting people (and companies) know your plans constitutes the bulk of this phase.
Picture this – the moving truck is pulling away from your new home. You’re worn out from the weeks leading up to the move. You open up a random box and are faced with all kinds of mixed-up items that now have to be sorted and then figure out where they live. That takes lots of energy and time you probably won’t have – Ugh! Now multiply that feeling by the tens of boxes you have in every room! Yikes!
Make a Packing Timeline – Spend the time and energy before the move taking care to weed your possessions and decide where things will eventually live. That way, you can pack and label the boxes accordingly.
There’s an analogy that a move is like a ball rolling downhill – the closer you get to move day the faster time will be flying by. And before you know it, you’re just throwing things into boxes (if you’re lucky) in order to be ready in time. Plan out a schedule for completing the major packing in each room and allow for a full extra week to catch up on all the things you didn’t plan for.
Get Supplies – If you do any of the packing yourself, you’ll have to gather supplies. Since the boxes are bulky and can take over your house, dedicate space to store them so they won’t get in the way.
- Places such as Home Depot and U-Haul offer online box ordering with easy “kits” for different size moves that you can customize.
- Buy rolls or boxes of packing paper; don’t rely on finding enough newspaper for padding delicate items. Large bubble wrap is often more useful than the small bubble wrap for medium to large items. And don’t buy cheap packing tape – it isn’t worth the hassle when it constantly breaks on your tape gun.
- Have a dedicated small box or basket and fixed location where you always keep your critical packing supplies: markers, post-its, packing tape, tape gun, utility knife.
Begin with the End in Mind
- Whether you’ve decided to pack yourself or hire packing help, it’s essential to segregate items you’re taking with you into “like” groups to make packing and unpacking. This is why it is helpful to start with an organized home. If you have pared down what you own so that you only have items you need to bring with you, there’s minimal decision-making come packing time.
- Make sure you label your boxes with the destination in your new home, i.e., master bedroom, downstairs bath, laundry area, for example. Consider labeling some boxes “UNPACK FIRST” for each room.
- It can help to have an inventory sheet with the box number and contents if the unpacking will happen over time or if your boxes will be sitting in storage for a time.
- Pace Yourself – Packing can be exhausting! Take breaks, plan your meals, be realistic about how long you can work each day. Ask for help if you’re feeling stuck or overwhelmed.
Let People (and Companies) Know
- Contact your utility companies on both ends of the move and make arrangements to transfer or cancel your service on the date you hand over possession of your home
- In addition to the utility companies, make a check-list of the people/companies who send you mail: Banks, Insurance Companies, Medical Providers. Don’t forget to include:
- Consider sending out “We’re Moving” cards with your new address to your friends and family.
- Ask the new homeowners to forward any mail that slips through the USPS system and comes to your old address.
The Goal Is This…
You walk into your new home, energized and ready to get to work … every room has clearly labeled boxes of the items that belong in that room, the labels let you know which boxes you want to unpack first. When you open a box, you can efficiently put things away because you know where they’re going. Bonus if you have helpers it’s easy to direct them because the boxes are all well packed, labeled, and organized! Next post – Moving Day.
Make sure you don’t leave any special things behind!
It’s been said that moving is one of the top 5 most stressful life events –
- Death of a loved one
- Major illness or injury
- Job loss
And often moving must happen because of one or more of these life events!
While there’s no way to make moving completely stress-free, with some forethought you can keep the move manageable. There’s a lot to cover so we’re going to talk about moving in three phases:
- Planning Ahead
- Start Packing
- Moving Day & Beyond
Plan Ahead & Start Early
This is probably the biggest key to managing the stress of a move. Having enough time to organize all the moving parts (pun intended) and stay on top of details keeps you feeling in control. Often the timeline of a move will feel like a ball rolling downhill, picking up momentum and going faster and faster – the closer you get to move date the shorter each day will feel!
- Ideally, a minimum of 2 months before your move schedule movers and start to tackle problem areas, room by room.
- Decide if how much packing and moving you’re doing yourself vs. hiring help. If you’re going the DIY route, allow for more time. If you’re hiring packing help, you’ll need to pre-sort things to avoid having boxes of mixed-up stuff to untangle at the new home.
- Moving isn’t inexpensive! If you hire help for packing and moving, even for a local move, expect to pay a few thousand dollars. Hiring help can be well worth the value. With someone to schlep boxes, you’ll be able to focus your energy on decision making rather than physically wearing yourself out.
- Know the limits of your new space and let that guide your purging, especially for items such as photos, memorabilia and books. Floor planning ahead of time gives you the exact reality of what will fit in your space. You want to make sure the available storage will hold whatever you bring.
- Honor your own limits of time and energy for combing through these things in order to weed the collections.
- Think about what to do with everything you won’t be taking with you. Decide if you want to sell anything via a garage sale, estate sale or online. Identify local donation places and find out if they do pickups. You will have leftovers that can’t be donated; identify haulers or find out your city’s policy on bulky pickups as part of your trash service.
This first phase of moving is all about getting a handle on the big picture and getting through as much of the sorting and purging as possible.
Even if you’re not moving now and just considering it for the future, the process of sorting through things and paring down will make you more nimble if and when you decide to move.
Did you know organizers don’t just organize? Professional organizing comes in all sorts of flavors. Some organizers are more generalists and cover lots of areas; others pick one specialty and stick to that. Have a look at the variety of challenges where professional organizers can help:
- Business development
- Children and teen organizing
- Chronic disorganization
- Closet design and organizing
- Corporate operations
- Digital organizing
- Estate management
- Estate sales
- Event planning
- Feng Shui
- Financial management/Bookkeeping/Bill-paying
- Garage sales
- Hands-on organizing
- Hoarding behavior
- Home inventories
- Home offices
- Home staging
- Household management
- KonMari organizing
- Notary Public
- Online sales
- Paper management
- Personal assistance
- People with disabilities
- Project management
- Psychology involved in organizing/productivity
- Records management
- Relocation and move management
- Social media
- Space planning and design
- Speaking and training
- Storage units
- Task and time management
- Team productivity
- Travel prep
- Virtual organizing
No matter the size or scope of your project, we can help you find an organizer with the specialty you need! Ask us for recommendations or go directly to the National Association of Productivity and Organizing Professionals — NAPO.net.
Filed under ADD/ADHD, artwork, Bathroom, Bay Area Services, Bedroom, Business Organizing, children, Closets, clothing, couples, Decluttering, disorganization, downsizing, Empty Nest, Garage, General Organizing, Holidays, home organizing, Kids, Kitchen, Laundry, Living Room, Memorabilia, Moving, Office, Paper, Reduce/Recyle/Reuse, School, Seniors, Storage, Technology, Time Management, Travel, Wedding
Tip: Start your day with a routine that primes you to be in charge
All of us, at one time or another, get that sinking feeling of having way too much to do in way too little time. It’s demoralizing to feel overwhelmed by the routine tasks of everyday life. While barely treading water with the routine tasks, it doesn’t take much – a flat tire, an unexpected potluck, a roof leak – to push your schedule into full chaos. How can you reclaim your sanity and sense of control and competence?
Here are some strategies from a recent workshop we took from Productivity Coach, Steve Kirch.
Make Conscious Choices
Busy is a choice, but often doesn’t feel like it. You may not feel like you have choice or control over your time. But even in the most obligated person’s schedule there is enough wiggle room to create space for reflection, planning, and some choice-making. Regaining control of your schedule and your life, starts with making a little time to evaluate the bigger picture and consciously deciding what tasks are essential and where they fit best in your schedule. Otherwise, we get pulled from our important goals into other people’s priorities.
Purge, Purge, Purge
One of the most essential things to do is re-evaluate how much you take on. Just as our spaces get cluttered, so do our schedules. Given your personal priorities, figure out both your essential tasks and those that make you truly happy — and fit those in first.
Create a Morning Routine
It doesn’t have to take oodles of time to plan. Start with 10 minutes of any day and be intentional about how you are going to spend your day. What are YOUR critical few priorities for today? The ideal time to do this is first thing in the morning.
Consider getting up a little earlier and incorporating this short morning routine that grounds you for the day and helps you feel in control of the ship:
- Stretch or move
- Drink some water
- Plan the day (check your calendar)
Get Things Done
Try these strategies for actually getting tasks done:
- Time blocking – group like tasks together and schedule a block of time to complete them before moving on to a different set of tasks or project.
- Pomodoro Technique® – work for 25 minutes, don’t work for 5 minutes, for 4 rounds –then take a longer break.
- Don’t check email first thing in morning.
- Know your biological prime time – what is yours? Try and schedule important tasks during this higher energy time.
- If you’re naturally distractible (ADD), structure your planning time to avoid distractions and consider silencing your phone or putting it on airplane mode to avoid interruptions.
Try to incorporate one or two of these tips into your day and see how it feels. If you need more help, consult with a Professional Organizer, Coach or Productivity Specialist. Asking for help can be one of the most productive tips of all.
Do any of these feel familiar?
- Things are getting done but feels like it’s only by blind luck or chance rather than design
- You’re barely treading water with all the tasks, apt, obligations on your plate
- You fantasize about more time for leisure or healthy habits like yoga, meditation, exercise?
- You feel like a fraud? You hold it together in your professional life but fear if people saw how you managed your home or your personal life, they’d be shocked?
- You say “no” all the time and it still isn’t enough?
If the list above feels familiar, stop and reflect on how you are already accomplishing a full and active life.
Ask yourself these questions:
- Do critical items such as bills and deadlines mostly get handled?
- Are your kids going off to school fed and clothed?
- Are your kids’ interests being supported?
- Do you move your body or do some form of physical activity?
- Do you maintain regular contact with your friends?
- Do you show up to work regularly? Are you doing an okay job at work?
- Is your home functioning to support your basic living needs?
True, there’s always room for improvement in some or all these areas but we often see people measuring themselves against a completely unrealistic standard of what they think they are “supposed” to be doing. Holding onto unrealistic expectations is setting yourself up to feel perpetually overwhelmed and underachieving.
In our modern world, with access to unlimited information and means to acquire things, many of us have raging expectations — wanting our homes to look like a magazine — wanting our bodies to age without showing — wanting our relationships to look perfect — wanting to avoid making mistakes — wanting to give our kids every opportunity for enrichment and advancement.
So, ARE you disorganized?
Like most of us, probably a bit. But it’s possible you’re being unrealistic and not appreciating how hard you’re working and how much you’re accomplishing every day.
Take a step back and savor the life you have, accepting what you have is “good enough.” You can still dream for “more and better.”
Thanksgiving is a time to reflect on the gifts in our lives. We often talk about the benefits of getting organized, but you can reap those benefits without a major life overhaul. Here are some simple real life examples of gifts that organizing brings:
- Getting ready for company was easy! I had people over without having to stuff all my clutter in paper bags in the back room.
- Reorganizing the living room allowed us to host a game night with neighbors
- I’m on time to work because I have a dedicated place for my keys and work bag.
- Getting kids off to practice is far less stressful now that their sports bag is the home for their uniforms and supplies.
- My kids are drawing and creating art now that the crafting supplies are sorted and accessible.
- Now I have room on my counters to bake cookies and pies for the holidays.
- I knew I didn’t need new towels…when I got organized, I found 15 hidden in the back of my closet.
- Reorganizing my kitchen let me donate lots of useful items to my niece who just got her first apartment.
- I was able to plant a garden with my kids because we organized all our yard supplies and gardening tools.
- I’m riding my bike to work now that I can easily get to it in the garage.
What has organization made you grateful for? Share it with us!
And have a wonderful Thanksgiving!