Category Archives: professional organizer

5 Organizing Lessons from Happy Brain Science

There’s been a lot of research done on the science behind happiness. According to Ayla Lewis of http://www.HappyBrainScience.com, as it turns out, our brains are not as hard wired as we may think. We tend to think of our personalities as being fairly “set” however science has proven we can take specific actions to change how we think and feel.

So how does this relate to organizing?

If you’ve locked yourself into a mindset that you can’t be organized, that you’re a “messy person,” or that you’re just not good at it – that doesn’t have to be your story!  We tend to cast ourselves into a role that is static but brain science shows change is possible.

Here’s 5 ways you can proactively change your approach to getting organized:

Don’t Go It Alone

Research shows that you can make more progress if you involve positive people in your life. This could be a professional organizer or just a supportive friend.

Take Charge of Your Attitude

Perspective has tremendous power.  It is as important as the actions you take. A shift in perspective will empower you to get and stay organized.

Focus on the Positive

Searching out and focusing on the positive in a situation primes our brains to look for more positives.  Let’s say you just pulled a pair of worn out shoes from your closet to throw away or donate.  That’s a positive step toward decluttering!  Yay! Celebrate that and see that as a step in the right direction.

Take a Power Pose

As Amy Cuddy, Harvard researcher has suggested, standing with your hands on your hips like Wonder Woman for two minutes can change your psychology.  Putting on a smiley face helps…even if you don’t mean it. Research shows that the physical act of turning the corners of your mouth up actually makes you feel happier.

Honor the Progress You Make

Work toward making progress on any given goal as opposed to measuring success by the endpoint. Happiness research has shown that this provides more satisfaction than actually achieving the goal. Spending 5 minutes on decluttering is more doable, and happiness-inducing, than setting aside an entire weekend to get organized.

People feel empowered, lighter, less burdened … and they get happier when they get de-cluttered. Isn’t it worth a try?

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Filed under Decluttering, General Organizing, Perspective, professional organizer, Strategies

The Best Wedding Gift Ever

Your child is getting married or graduating or having a baby…what is the most thoughtful gift you could give them that would last a lifetime? A filing system!

Now, a filing system may sound like the most boring, uninspired gift you could possibly give someone but bear with us while we explain…

A good basic filing system is an essential part of an organized life. Despite the promises of a paperless world, we constantly see people overwhelmed and confused by piles of paper in their homes. Often the problem starts at one of these of these major life events where suddenly the amount and types of paper coming in multiplies exponentially.

For a new graduate, having a central place to manage personal records, job history, and tax documents starts to teach them about leading an adult life.

For couples getting married, having a central place where all important insurance, ownership, certificates, account & tax documents are kept minimizes stress and will help them manage a life that will become increasingly more complicated.

For new parents, having a central place to keep health records, school paperwork, parenting resources, and sports/camp info prevents the stress and inefficiency of searching the house for needed documents. Providing a dedicated box for memorabilia/artwork is a great addition to a filing system.

You can easily set up a basic system in a portable file box, small or large, using categories you create or a kit such as Freedom Filer. The box doesn’t have to be their permanent container; they may already have a filing cabinet or one may be needed once all their papers are gathered.

Basic categories include:

  • Career
  • Health
  • Insurance
  • Finances
  • Personal
  • Resources
  • Vital Documents (passport, birth certificate, marriage certificate, etc.)
  • Taxes

Give your loved ones a head start on the challenges of paper management. A gift certificate to a professional organizer to help them integrate their papers into the system and further customize would be icing on the cake!

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Filed under Decluttering, Empty Nest, Paper, paper organizing, Products, professional organizer, School, Storage, Strategies, Wedding

Assess Your Home for a Fresh Perspective

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Get a Fresh Perspective on Your Clutter

Clients call, ready to make some changes in their home and excited about the process – “Let’s get started!” Before diving right in, it can be helpful to spend some time making a plan of attack. To create lasting solutions, you have to know what problems you’re trying to solve and why they are happening in the first place.

Assessment Goals

  • Identify what’s not working. One person’s idea of chaos is another’s idea of serenity.
  • What are we aiming for? What is the vision you have for your space? Understanding a person’s goal for how the space would ideally look and function helps define the work to be done.
  • What’s most urgent? Understanding how the problem areas relate to each other (or don’t), and how each affects daily living helps set priorities for the hands-on work.
  • What is causing the clutter? Understanding the cause helps guide the appropriate solution.

Organizing Concepts

Often, clutter begins because one of the following concepts isn’t being used:

Friends with Friends. Keep “like” items together.

Real Estate Value. Don’t let low-use items clog up prime real estate; make conscious choices about where things live.

Container As Limiter. Consciously limiting a collection to its container prevents overflow.

Habits vs. Systems. Sometimes items that are sitting out and creating clutter actually do have homes. An assessment will identify the routines that need to be implemented.

Function & Feel. How does the space function? Can the furniture be arranged to allow for more flow? Is there enough light in the space? Is the space conducive to focused work or free form play? Can décor provide a draw to a certain area?

Assessment Benefits

  • You get a sense of the scope of your project … and help setting priorities
  • You get an objective perspective of your space…seeing it through another’s eyes
  • You get trained in the basic organizing principles
  • You get creative options that you may not have thought of on your own
  • You’ll find out that you’re not alone in the struggle to get and stay organized…and you’ll get the benefits of other clients who have come before

Because everything changes over time, organizing is a life-long process. For the most part, your project will have a beginning and an end but don’t forget you’ll need to occasionally re-assess in order to keep your systems current with your life. Give your self the gift of an assessment.  It could change your perspective for life!

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Filed under Decluttering, General Organizing, home organizing, organizing, Perspective, professional organizer, Strategies

Fear Factor: Papers You Don’t Think You Can Handle

In the spirit of Halloween we continue the discussion of how to banish the fears that keep us from starting organizing projects.

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Fear #2: Papers You Don’t Think You Can Handle

Imagine this scenario: you get a thick envelope in the mail from your attorney…aaack! You don’t want to deal with it. You throw it in a pile, in a remote drawer or just leave it in your “in-box”.

If you’re lucky, days (or months) later, you get a call from your attorney’s office. “Did you get the papers we sent to you to fill out? They are time sensitive. “ If you’re not lucky, you’ll never hear from them again.

This is the kind of stuff that populates that scary file drawer or mail pile. It’s overwhelming, you don’t understand it all, and you know you’re going to have to THINK to figure out what to do next. Everyone seems to have an area like this; an “I can’t deal with this pile.”

Fear banishing strategies:

  1. Grab someone’s hand and tackle the pile together
  2. Pour a shot or two of whiskey and dive in
  3. Call your attorney and ask them to walk you through it
  4. Set a timer and commit to spending 10 minutes looking through the drawer
  5. Sign up for a “get it done” session with a coach, an organizer, a friend
  6. Break down the project into bite-sized chunks.
  7. Write down in advance –before you even look in the drawer or deconstruct the pile – what you “think” you have to do …providing a framework with which to sort the pieces of information

The project may be more than you can handle. But unless you dip your toe in, you may never know.  Asking for help, even to break open the drawer or pry apart the envelope is a valid strategy!

Next up…tackling those things that conjure up ghosts from the past…

 

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Filed under Decluttering, disorganization, Office, organizing, Paper, Perspective, professional organizer, Strategies, Work