Category Archives: School

Routines for School Days

organizing for daily activities

Take managing your household to a new level of organization!

As the school year begins, busy families everywhere face the challenge of how to get out of the house on time with kids fully dressed and fed, backpacks and paperwork in order, without losing their minds – or their patience.

The key to keeping your sanity is creating simple routines around the basic tasks that have to happen every morning. The place to start isn’t the morning; making a little time to prep the night before can take lots of pressure off the morning. Take ½ hour before bed to tackle these 5 things:

  • Have kids choose their outfits (and shoes!) and set them out
  • Decide what’s for lunch and if possible get it packed
  • Make sure school bags and homework are ready to go
  • If there is an afterschool sport make sure that bag is ready too
  • Make sure your own lunch and work supplies are ready to go

Prepping clothes and supplies the night before changes the morning focus to eating and personal care.

  • Get up at least ½ hour earlier than the kids to have a little time to think and get grounded for the morning. If you have young kids that need more help with dressing/personal care you may need a little more time
  • Make quick but nutritious breakfast that doesn’t require much prep or clean-up such as cereal, yogurt and fruit, or toast w/ a nut butter or other protein spread.

Teach the kids to handle their personal care more efficiently by grouping tasks into 3 groups:

  • get completely dressed
  • wash face/brush teeth/brush hair
  • eat breakfast

You can put the 3 tasks in any order that makes sense for your family; the key is to finish one before you start another. The other key is grouping all the bathroom tasks together as one. This avoids the chaos of running back and forth to the bathroom, landing at the breakfast table half dressed, and needing to finish up all of them before leaving the house.

A few other tips to help keep your household running smoothly:

  • As notices come home from school, calendar all school dates into your master calendar so you’re never surprised by an open house, field trip, sharing day, etc.
  • Dedicate a permanent spot for backpacks and finished homework to live
  • Try out weekly meal planning to streamline grocery shopping

There are many websites that offer pre-printed forms for meal planning and calendaring. Here are just a couple we found from a simple search:

Money Saving Mom: http://moneysavingmom.com/downloads/meal-menu-planners

Simple Made Pretty Daily Routine Checklist: http://www.simplemadepretty.com/free-printable-daily-routine-checklist-for-kids/

These routines are helpful for getting children ready for school but they also apply to people of any age! Having routines for preparing your clothes, supplies, and food for the day make getting out the house in the morning a pleasure rather than a chore.

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Filed under Kids, School, Time Management, Strategies, General Organizing

The Best Wedding Gift Ever

Your child is getting married or graduating or having a baby…what is the most thoughtful gift you could give them that would last a lifetime? A filing system!

Now, a filing system may sound like the most boring, uninspired gift you could possibly give someone but bear with us while we explain…

A good basic filing system is an essential part of an organized life. Despite the promises of a paperless world, we constantly see people overwhelmed and confused by piles of paper in their homes. Often the problem starts at one of these of these major life events where suddenly the amount and types of paper coming in multiplies exponentially.

For a new graduate, having a central place to manage personal records, job history, and tax documents starts to teach them about leading an adult life.

For couples getting married, having a central place where all important insurance, ownership, certificates, account & tax documents are kept minimizes stress and will help them manage a life that will become increasingly more complicated.

For new parents, having a central place to keep health records, school paperwork, parenting resources, and sports/camp info prevents the stress and inefficiency of searching the house for needed documents. Providing a dedicated box for memorabilia/artwork is a great addition to a filing system.

You can easily set up a basic system in a portable file box, small or large, using categories you create or a kit such as Freedom Filer. The box doesn’t have to be their permanent container; they may already have a filing cabinet or one may be needed once all their papers are gathered.

Basic categories include:

  • Career
  • Health
  • Insurance
  • Finances
  • Personal
  • Resources
  • Vital Documents (passport, birth certificate, marriage certificate, etc.)
  • Taxes

Give your loved ones a head start on the challenges of paper management. A gift certificate to a professional organizer to help them integrate their papers into the system and further customize would be icing on the cake!

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Filed under Decluttering, Empty Nest, Paper, paper organizing, Products, professional organizer, School, Storage, Strategies, Wedding

Grab-N-Go Kits for Hassle-Free Outings

Be Prepared For a Day at the Beach

Be Prepared For a Day at the Beach … or Anywhere!

Want to head out to the park and find yourself scrambling around the house trying to find where the sunscreen was last left? Or the hats?

Summer, with its many outings and camps is a great time to put together a few “grab & go” bags. If you have certain activities you do often, it is worth duplicating some items in order to always have them on hand when you’re ready to go. The bag contains the staples that always need to be there and things like snacks or reading material can be added as needed.

Beach/Pool Bag: bathing suits, sunscreen, goggles, earplugs, towels & hats

Park/Outing Bag: sunscreen, hats, bug repellant, picnic blanket

Day Camp Bag: sunscreen, sunglasses money, hat, light jacket

The key is having a dedicated home where your specialty bags live and remembering to replenish the bags after your outings. Make sure freshly laundered items make their way back into their bags instead of into a dresser or cabinet.

This model of making specialty bags also applies year-round to other activities and not just for kids:

  • Sports: uniform, water bottle, sunscreen
  • Overnights: toiletries, flashlight,
  • Classes: paper, pen, class materials
  • Gym/Workout: water bottle, toiletries, snack bars
  • Meetings or Committees: notepad, pen, reference materials
  • Charging kit: extra phone & computer chargers

It may seem like a bit of extra work, but when your supplies are ready to go, getting out the door quickly keeps you relaxed and able to be spontaneous. Spend your time on your outing instead of stressing out and wasting time searching the house for the park blanket. As an added benefit your kids learn the benefits of being prepared ahead of time!

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Filed under children, Decluttering, Holidays, homework, Kids, organizing, School, Strategies, Travel

Closing Out the School Year

 

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Do you know that feeling of celebration when the school year ends? It’s all well and good but with the end of school comes stacks of homework, completed art projects, elaborate dioramas and original literary works.

Do yourself a huge favor and don’t wait until the end of the summer to weed through it all. The good news – it doesn’t have to be a big hairy project. You can make huge headway in a short amount of time. As little investment as one hour can save you lots of hassle in the fall.

Here are four quick projects you could do in an hour (especially if you enlist the kids for some help!):

  • Empty out the school backpacks completely and search the house for orphaned schoolwork
  • Go through completed homework and separate true keepers from the rote worksheets and tests. Pick a representative sample that captures the school year and preserve only the assignments that both you and your child want to carry forward
  • Decide what you’d like to display and move other items to a memorabilia box or oversized art portfolio (pay attention to the fact that these items have a lifespan)
  • Throw out broken or used-up school supplies – dead glue stick, broken pencils, dry highlighters, etc. – in the process create a kit with the leftovers to be used for next year’s backpack

Involving the kids teaches them the lesson of “cleaning up” after an event. It teaches children the importance of having a sense of closure and responsibility. This is a useful habit for other areas of life too: you know the problem…you return from a conference or a trip and all your mementos, notes and maps are stuffed into a backpack or gift bag waiting to come back and haunt you at a later date.

Do you have a tip for how you motivate your children to go through their schoolwork? Share it with us!

 

 

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Filed under children, General Organizing, Kids, paper organizing, School

Routines for School Days

Getting ready for school takes some planning

Getting ready for school takes some planning

As the school year begins, busy families everywhere face the challenge of how to get out of the house on time with kids fully dressed and fed, backpacks and paperwork in order, without losing their minds – or their patience.

The key to keeping your sanity is creating simple routines around the basic tasks that have to happen every morning. The place to start isn’t the morning; making a little time to prep the night before can take lots of pressure off the morning. Take ½ hour before bed to tackle these 5 things:

  • Have kids choose their outfits (and shoes!) and set them out
  • Decide what’s for lunch and if possible get it packed
  • Make sure school bags and homework are ready to go
  • If there is an afterschool sport make sure that bag is ready too
  • Make sure your own lunch and work supplies are ready to go

Prepping clothes and supplies the night before changes the morning focus to eating and personal care.

  • Get up at least ½ hour earlier than the kids to have a little time to think and get grounded for the morning. If you have young kids that need more help with dressing/personal care you may need a little more time
  • Make quick but nutritious breakfast that doesn’t require much prep or clean-up such as cereal, yogurt and fruit, or toast w/ a nut butter or other protein spread.

Teach the kids to handle their personal care more efficiently by grouping tasks into 3 groups:

  • get completely dressed
  • wash face/brush teeth/brush hair
  • eat breakfast

You can put the 3 tasks in any order that makes sense for your family; the key is to finish one before you start another. The other key is grouping all the bathroom tasks together as one. This avoids the chaos of running back and forth to the bathroom, landing at the breakfast table half dressed, and needing to finish up all of them before leaving the house.

A few other tips to help keep your household running smoothly:

  • As notices come home from school, calendar all school dates into your master calendar so you’re never surprised by an open house, field trip, sharing day, etc.
  • Dedicate a permanent spot for backpacks and finished homework to live
  • Try out weekly meal planning to streamline grocery shopping

There are many websites that offer pre-printed forms for meal planning and calendaring. Here are just a couple we found from a simple search:

Money Saving Mom: http://moneysavingmom.com/downloads/meal-menu-planners

The Household Planner: http://www.thehouseholdplanner.com/free-printables/

These routines are helpful for getting children ready for school but they also apply to people of any age! Having routines for preparing your clothes, supplies, and food for the day make getting out the house in the morning a pleasure rather than a chore.

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Filed under General Organizing, Kids, School, Strategies, Time Management

Best Organizing Gift for the College Grad

Graduation JoyEven millennials need a paper system.

New grads today are totally hooked in to the digital world but there are still pieces of paper and information that need to be stored or managed. And they can’t always keep their birth certificate in your family file system.

In our experience, we find these documents unsorted, piled in a heap of the young professionals we have worked with.

Until digital pink slips and birth certificates are made legal, there has to be a place to store some of these things.

The categories we see most useful are:

Automobile Records

– Are pink slips electronic yet? And I don’t know about you, but my mechanic still gives me reports, warranties and receipts in paper format

Career and School Documents

-Things like diplomas (if they aren’t framed and displayed) transcripts, letters of reference are easy to find if there is a specific place for them

Health

– Insurance card copies, benefits package information can get lost without a home

Housing

– Lease/Rental contracts and Renters Insurance docs would live in this category

Financial

– Bank statements, investment records, Tax receipts

Project/Action Files

– These are the most valuable for gathering research, pictures and other information in discreet categories. Though this category can be made completely digital by scanning and using online apps like Dropbox, Evernote, Asana, etc. … likely there will be some physical vestiges of a project that need a place to land

Vital Documents

– This file could house things like a passport, a birth certificate, a baptism or marriage certificate

 

Vital Records  - 1

For a gift, procure a desktop file or file tote…The Container Store has trendy looking file systems. Paper files work best in a hanging file system with plastic tabs to delineate categories, but file folders arranged alphabetically can work just as well…and are easy to maintain. Also, we’ve mentioned Freedom Filer® in past posts, but a few choice categories from that system would set them up for life.

Desktop File

This is one among many choices of desktop files available from the Container Store®

 

 

Even if your kid’s paper life is light now, you’re giving them a structure that will help them manage their establish skills they’ll need for a lifetime. Eventually, all documents will be electronically submitted and legally binding, but during this time, we are straddling the two worlds. A simple system for storing important information is helpful.

Oh, and, by the way, it will make the gift more exciting if you put a $100 bill in their “Financial” section or seed their “Vital Documents” file with the title to the new car you are giving them for graduation.

 

 

 

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Filed under children, Decluttering, Empty Nest, Office, School

Streamline your back-to-school routines

This week, we want to share a great resource: the NAPO National Pinterest boards. Back-to-school season means lots of challenges with paperwork, shopping, supplies, and time management. We’d love to hear how you’re keeping sane during this busy time.

The link on the blog is broken, click here —> NAPO’s Back to School Pinterest Board

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Filed under Decluttering, Kids, School, Strategies, Time Management