Category Archives: Strategies

Home Organizing for Couples

Work with your sweetie to get your home organized

Work with your sweetie to get your home organized

In our work with couples we have found that often they have different organizing styles, for example, one might be “the keeper” the other might be “the minimalist.”  It is our belief that couples come together to learn something from their partners.

We have put together a top ten-list of ways that couples can work together to have their house better organized, easier to navigate and set up with systems that make the household run smoothly for everyone.

1. Identify each partner’s strengths and weaknesses. While focusing on the positive, keep focused on your own particular problem areas. It’s pretty easy to fall into the trap of focusing what your partner can do to change.  Most of the time, both members of the team each have their own challenges.

2.  Make a list of the roles each of you play in the household.  Who is in charge of purchasing food?  Who buys the clothes for the kids or for each other?  Who cleans the kitchen?  Who keeps up the yard or front area?  Who is in charge of the information?  Is one of you the family archivist?  It’s important to value the different roles that each of you play.   The keeper of the family is often the one who is the heart of the family; and the minimalist will help keep stuff from taking over the house

3. Establish ground rules for what is acceptable behavior towards each other (i.e. no name calling, asking instead of accusing, etc., staying focused on your part of the problem)

4. Come to an agreement about doing the project together.  Don’t let one person take over the whole project…unless the partner is totally unwilling to participate…then the willing partner needs to start with their own space and their own stuff first.  This often inspires a recalcitrant partner to take care of their stuff…especially if they aren’t nagged about it.

5. Reframe the problem in financial terms.  Identify the cost of keeping the clutter.  Given their rent or mortgage, figure out the square footage that the clutter takes up, what are you paying to keep the stuff?  $2,000 per month for rent for 1,000 square feet of living space.  $2.00 per square foot.  Clutter takes up one 10 X 15 foot room.  That is 150 square feet times $2 per square foot = $300 per month which works out to $3,600 per year.  It gets easier to figure if you have a storage unit that is used to house items that you don’t need at home…The costs for a storage unit at $100 a month can really rack up.  It’s common for folks to have units for 5 years or more…is the stuff you’re storing in there really worth the $6,000 you’ve paid to hold it?

6. If one of you is resistant, try this game:  Pretend you are going to be traveling for 6 months.  Then, set aside what you would need if they were going to be away for that long, pack up what is left, put it in off-site storage for 3 months.  Notice what it feels like to live with less.  Notice what you miss, if anything.

7. Decluttering may upset the balance of the relationship.  Be gentle with each other.  You may also consider counseling to deal with the emotions and feelings that are bound to come up in the process of extensive decluttering.

8. If you as a couple cannot reach consensus on decisions, it is sometimes helpful to divvy up areas of the home.  One person gets to decide on the family room – the other gets the kitchen.

9. If your space allows for both — it’s better to share a bedroom than a home office.

10. Keep it light — decluttering almost always opens the door to a better sex life.

This article was co-written with Deborah Silberberg of www.ShipShape.com

Advertisements

Leave a comment

Filed under Bedroom, couples, Decluttering, General Organizing, Office, Perspective, Strategies

Lessons Learned from an Organizing Guru

joy of being clutter free

An expert in organizational design, Peter Walsh is a television & radio personality as well as the author of numerous New York Times best-sellers.

Peter has brought organizing into the public eye from his beginnings in the popular organization and design series Clean Sweep (Discovery’s TLC Network), on to his appearances on The Oprah Winfrey Show where he was dubbed the “Get Your Life Organized Guy” and now leading his own series, Extreme Clutter. He’s also appeared and continues to appear on hundreds of national TV programs and in thousands of publications across the world.

Recently Katherine had the pleasure of attending a talk by Peter and came away with lots of gems we’d like to share:

Clutter is anything that gets between you and your best life (the life you want to live). This means clutter is different for everyone. You must decide what is getting in the way.

Stuff has power.  We have brought it into our homes. Our society says that Stuff should give us something.  We are invested in the promises sold to us with Stuff. We believe owning the item will fulfill the promise. Fear of letting things go is related to fear of letting go of this promise – which was false to begin with!

Our instincts know that too much stuff sucks the life out of a space and robs us emotionally, spiritually, socially and even financially. Often, we feel the burden of the clutter, but don’t connect it to the accumulation of too much stuff.

If you’re feeling that weight and instinct it’s time to reflect: “Does the stuff I own create a path to the life we want?” If you don’t create the home you want, no one else will.

Start With Your Vision. When you first moved in, what was your dream?  What did you want from this home? What is the feeling you want to have when you open the front door?When deciding whether to keep something ask yourself, “Does this move me closer or farther away from the vision I have for my home?”

Stop using the word “later” – later is the best friend of clutter

Use this rule of thumb: Don’t put it down, put it away

Kids need limits and routines…we all need limits and routines

When dealing with memory clutter: pick only the treasures, the peak of the peak…treat them with the honor and respect they deserve…the rest of the “memory clutter” will fade away, they will not be needed if you have preserved a few choice items.

The role of a professional organizer is to be your advocate in helping realize the vision you have for your own life and space.

Being organized can change your life at a fundamental level. Peter reported that every time he decluttered a space where children were living, when they come back into the space, they danced!

 

1 Comment

Filed under children, Decluttering, downsizing, General Organizing, Guest Experts, Memorabilia, organizing, Perspective, Strategies

5 Ways to Manage Your Holidays

Pacing Yourself During the Holidays

If you regularly have a lot going on in life the added tasks of the holidays can wreak havoc on your time management. Shopping, hosting, holiday cards, parties, travel…where does the time come from to fit everything in?

Time Estimating

One of the biggest traps of time management is magical thinking around how long tasks will take. An easy rule of thumb is to estimate how long a task will take then double it! If you end up with time on your hands you’ll have no trouble filling it.

Be realistic about your schedule. Some things have to give to make room for the extra tasks of the holidays. Time isn’t going to magically appear in your calendar. Be vigilant about passing on opportunities that arise that don’t help your goal of having a wonderful holiday. That could mean saying “no” to the 7th Christmas party invitation!

Simplify Your Task List

There are many ways to enjoy your holidays and some are less time consuming than others. For example, if you realize it will take you 10 hours to put together holiday cards (including addressing, stamping and getting them to the mailbox) you may choose to do something simpler – or choose a different time of year to reach out and connect. Remember your original desire to make connections with family and friends. Realize there are many ways to do that.

Other time saving examples:

  • Store-bought food instead of homemade
  • Pot-luck instead of full hosting
  • E-cards instead of mailed cards
  • Gift bags and tissue instead of gift wrapping

Don’t Go It Alone

It’s easy to feel like we are solely responsible to make a memorable and magical experience for our loved ones. That can be pretty unrealistic and overwhelming. Have a look at your task list and see how you can share the load…where can the kids participate or invite a friend to work with you- baking or gift wrapping are examples. Is there cleaning or errands you delegate or actually hire out? Where possible, focus your time and energy on the tasks you really enjoy and figure out how to get help with the others.

Learn from holidays past

Think back on what worked before.  Was there a year where you breezed through the holiday with ease?  What worked?

If there was a December that went poorly, you felt more stressed, you didn’t enjoy the celebrations – ask yourself what could you do to avoid those pitfalls?

You could jot notes and track how long it actually took to: prepare for a party, to do the gift shopping, to pick out clothes to wear to the gala, to find the best gifts for your friends and family or to determine which character you’ll come as to the Dickens Faire.  These estimates could provide a template for happy holidays to come.

Balance

Holidays can be a time when life gets out of balance. In order to make more time in our schedules we often sacrifice personal time for exercise or re-charge. Make it a priority to plan in time for self-care so you can give the gift that really matters – yourself!

Taking this time to practice time management can help you in the rest of your life!

Leave a comment

Filed under General Organizing, Holidays, Strategies, Time Management

Tools For Emptying Your Storage Unit

Storage Unit Tools (1)

Storage units have their place and can be a great solution for the right situation. Too often they get filled with the intention of being temporary, but end up languishing for years. Derek Naylor, president of the consultant group Storage Marketing Solutions is quoted in the New York Times:

“Human laziness has always been a big friend of self-storage operators,” … “Because once they’re in, nobody likes to spend all day moving their stuff out of storage.”


Also, according to the Self Storage Association, only 30% of renters say they will rent for more than 2 years
.

Here are some practical approaches to finally clearing out that unit and recovering that monthly rent back into your budget.

Come Prepared

Don’t make the mistake of setting aside time to deal with the unit and show up empty handed or with just a garbage bag. These basic tools will enable you to effectively sort, purge and pack both items you’re keeping and those for donation. Be prepared to keep the kit in your unit for use across multiple days.

  • Small folding table
  • Step stool and/or folding chair
  • Marking pens and tape for labeling containers
  • Small and medium moving boxes for containing loose items
  • Packing tape, box cutter or scissors
  • Notepad for listing items in boxes or making notes of to-do’s
  • Smartphone camera
  • Garbage bag
  • Headlamp
  • Gloves/dust mask
  • A friend or helper for motivation and company!

Separate the Wheat from the Chaff

Just like organizing within your home, one of the first steps is to decide what you’re keeping and separate it from things you are not.

  • Borrow a rolling cart from the facility and load it with things to just make enough working space in the unit to set up a table. Or use the hallway outside the unit if that’s allowed.
  • If possible, start to physically create zones in the space to separate keepers from things going out. If it isn’t possible to literally remove items and take them with you that day, you’ll want to save yourself time in the future by staying organized throughout the process.
  • If you’re holding things for other people, use your phone to snap a picture and text it immediately asking the person what they want to do with the item.
  • LABEL, LABEL, LABEL! Once you’ve made a decision or opened a box to determine what’s in it, LABEL the outside so you can know at a glance the status of that box.

Storage Unit

What Next?

  • Arrange for a charity donation pickup
  • Load donations and take them yourself
  • Arrange for a hauler to help with donations and trash such as 1-800-Got-Junk, Eco-Haul, or Lugg.com
  • Deliver items to family and friends or arrange a pickup day when they come to you
  • Arrange for a mover or hauler to bring the keepers home (if they won’t just fit in your car)

Emptying a storage unit can be a laborious process but you get the ball rolling, it takes less time than you’ve been dreading. Don’t plan on getting it all done in one day or one weekend! Be realistic and you won’t set yourself up for disappointment.

Once you manage to get it empty,  don’t forget to reward yourself! Take ½ the monthly rent you’ve been paying and go out for a nice meal or treat yourself to a fun experience — you’ve earned it!

 

Leave a comment

Filed under artwork, Closets, Decluttering, downsizing, Garage, Memorabilia, Reduce/Recyle/Reuse, Seniors, Storage, Strategies

Routines for School Days

organizing for daily activities

Take managing your household to a new level of organization!

As the school year begins, busy families everywhere face the challenge of how to get out of the house on time with kids fully dressed and fed, backpacks and paperwork in order, without losing their minds – or their patience.

The key to keeping your sanity is creating simple routines around the basic tasks that have to happen every morning. The place to start isn’t the morning; making a little time to prep the night before can take lots of pressure off the morning. Take ½ hour before bed to tackle these 5 things:

  • Have kids choose their outfits (and shoes!) and set them out
  • Decide what’s for lunch and if possible get it packed
  • Make sure school bags and homework are ready to go
  • If there is an afterschool sport make sure that bag is ready too
  • Make sure your own lunch and work supplies are ready to go

Prepping clothes and supplies the night before changes the morning focus to eating and personal care.

  • Get up at least ½ hour earlier than the kids to have a little time to think and get grounded for the morning. If you have young kids that need more help with dressing/personal care you may need a little more time
  • Make quick but nutritious breakfast that doesn’t require much prep or clean-up such as cereal, yogurt and fruit, or toast w/ a nut butter or other protein spread.

Teach the kids to handle their personal care more efficiently by grouping tasks into 3 groups:

  • get completely dressed
  • wash face/brush teeth/brush hair
  • eat breakfast

You can put the 3 tasks in any order that makes sense for your family; the key is to finish one before you start another. The other key is grouping all the bathroom tasks together as one. This avoids the chaos of running back and forth to the bathroom, landing at the breakfast table half dressed, and needing to finish up all of them before leaving the house.

A few other tips to help keep your household running smoothly:

  • As notices come home from school, calendar all school dates into your master calendar so you’re never surprised by an open house, field trip, sharing day, etc.
  • Dedicate a permanent spot for backpacks and finished homework to live
  • Try out weekly meal planning to streamline grocery shopping

There are many websites that offer pre-printed forms for meal planning and calendaring. Here are just a couple we found from a simple search:

Money Saving Mom: http://moneysavingmom.com/downloads/meal-menu-planners

Simple Made Pretty Daily Routine Checklist: http://www.simplemadepretty.com/free-printable-daily-routine-checklist-for-kids/

These routines are helpful for getting children ready for school but they also apply to people of any age! Having routines for preparing your clothes, supplies, and food for the day make getting out the house in the morning a pleasure rather than a chore.

Leave a comment

Filed under General Organizing, Kids, School, Strategies, Time Management

Lose the Psychic Weight of Clutter

psychic weight (1)

Do you have a room in home that when you walk into it you just say, “Ughh!”?

These are spaces that are enough out of sight and out of mind that they are the perfect spots to accumulate years of random items. Attics, basements, garages, guest room closets, dining buffet bottom drawers … every home has them!

So why bother? For the most part they don’t affect daily life – the few times a year you have to retrieve something from them is a hassle but rarely hassle enough to raise the daunting task of cleaning out the space to the top of your to-do list.

These spaces may seem benign…not a problem, no worry…but they actually do have quite a presence. Spaces that trigger guilt, shame, inertia, and paralysis contain psychic weight. We know this from the decades of working with clients. Our clients almost universally describe the feeling of clearing out old clutter as having had a huge weight lifted from their backs. They had become used to living with the problem and hadn’t realized just how much of a mental burden putting off dealing with the clutter was. Feeling the relief of the cleared, organized spaces made it crystal clear what a weight they had been carrying in the background of their consciousness.

Observe and measure how you feel in each room of your home. The spaces can be as simple as a drawer, a cabinet or an entire room. Identify where you are being drained:

  • Where do you find yourself sighing?
  • Is there an area of your home that you completely avoid?
  • What space triggers a sense of feeling trapped?
  • When you want to use a space that’s cluttered, is it a complete hassle to reclaim it?
  • Would you be embarrassed for someone else to see the space?
  • Does the thought of dealing with it make you want to take a nap … or go on a trip?

Take stock of how much mental weight you are carrying around. Where is your extra weight hiding?  Wouldn’t it feel great to be relieved of the heavy feelings of those spaces?

If you’re inspired to get started, choose a small project or part of a room that you can get through in about an hour. Getting to experience that wonderful sense of relief that comes from making progress will fuel your motivation to go further. If you get stuck, reach out!

Leave a comment

Filed under Decluttering, downsizing, Garage, General Organizing, home organizing, Memorabilia, Perspective, Reduce/Recyle/Reuse, Seniors, Strategies

The Chaos of Business Card Collections

We’ve all been guilty of it – hanging onto business cards that somehow end up on dresser tops, stashed in drawers, or floating around on counters. We sort of know we probably don’t need them but there’s a nagging sense of importance about them that makes them seem valuable. So, we neaten the pile or shove them back in the drawer and forget about them for a while.

Why are you keeping them?

Managing clutter is all about making conscious choices.  The first step to getting a handle on those stacks is to take a clear look at your motivations for hanging onto them:

  • You may want to use that person’s services
  • Something you want to do someday
  • Somebody you want to network with
  • Neighborhood services
  • Cards of services you use regularly
  • Nostalgia – cards of family members, cards of your past careers
  • Cards whose designs you like

Figuring out why you’re keeping them helps you get clarity on how relevant the info actually is. That informs whether you really want to continue to keep them and how you store them. Part of what makes business cards a less precious resource than we think is there are so many ways other ways to find services and people – Facebook, Yelp, list serves, LinkedIn, Google… put in bits of information into a search tool and have that person show up.

After you do a serious purge of the stacks its time to decide how to store the keepers.

Store for easy retrieval

Ways to store them

  • Electronically – scan or enter into your favorite digital address book tool
  • In a mini-file box
  • Rubber-banded in a drawer or on a shelf
  • In a rolodex
  • Binder sleeves designed for business cards
  • File in a resource section of your filing system (can attach card to larger piece of paper)

Make them useful

If you are keeping cards, it can also be helpful to jot a few notes of relevant info to help you remember why you have the card.  Write on back (have a sharpie close by):

  • Next actions/promises you made to them
    • Where you met them
    • Your follow-up plan
  • Interesting fact about the person (their dog’s name, for example)
  • What you have in common with them
  • Who you both know
  • Key words (name and date of event, category of contact)

business card boxes - 1

It’s perfectly fine to hang onto cards you may not actually need or use — so long as the stacks of cards don’t stress you out and don’t impact your usable space. If they impact your peace of mind or are getting in the way – take action to clear the clutter.

When you browse through your business card hoard, what is the wackiest card you find?

 

Leave a comment

Filed under Business Organizing, Decluttering, Memorabilia, Office, organizing, Paper, Products, Strategies