Tag Archives: insurance

Just In Case…Do You Know Where These Documents Are?

Checklist

Let’s have a show of hands.  Who loves to prepare for disasters and contemplate death?

…We didn’t think so.

Let’s have another show of hands. Who thinks of others and would like to make life easier on family and friends?

Here is a simple project to prepare for the unexpected. Regardless of the state of the rest of your house, these are the documents to keep organized and accessible just in case:

  1. Life or disability insurance policies and/or agent contact information. Don’t forget to include any coverage offered through your employer and/or auto insurance.
  2. List of assets and open accounts – you can gather sample statements or create a list of all accounts, loans, lines of credit, etc.. Make sure to include the safe deposit box key and information.
  3. Trust Document and/or name of your attorney
  4. Will
  5. Healthcare Directive and Financial POA
  6. Passwords and log-ins to unlock the phone or computer
  7. Medical cards and list of doctors/caregivers
  8. List of prescriptions
  9. Vital Records: Birth certificates, Social Security cards, marriage certificates, copies of drivers licenses
  10. If you own a business, who are the key contacts? What is your emergency plan?
  11. Funeral arrangements

Whether you are partnered or not, identify the person or persons who would be tasked with managing things in your absence and share with them the locations of these documents. It’s ideal to also keep a digital copy of these items and make sure your trusted helper has access to those as well.

Think of how much easier it will be for your loved ones, and better for you, if in the time of crisis they don’t have to dig through various drawers and files looking for information unsure what they may be missing. Creating a simple system for just in case is the kind of gift that provides peace of mind to you and to those who are left to take care of business when you can’t.

 

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Filed under Business Organizing, Decluttering, General Organizing, home organizing, middle-age, organizing, Paper, paper organizing, Perspective, Seniors, Strategies

These 3 Types of Paper Are Clogging Your Files

If you’re still getting these in paper form they are likely clogging up your filing system … or creating piles!

Pay stubs – They are informational only.  When you get your pay stub each period, check it over to make sure your vacation, sick balance and other deductions are accurate. If all is okay, you don’t need to keep it. Your W-2 form at the end of the year is the only record to keep for taxes. If you need written evidence of accrued benefits, keep your last pay stub of the year. That would have your year-to-date accumulations. If you get electronic paystubs, then for sure, shred the archived ones from long ago.

Expired insurance policies – once the term is over, the policy isn’t valid.  Having a claim or loss in the previous period, might justify keeping it. But most folks don’t have this issue and old policy statements can be tossed (shredded) when they expire. You’ll be surprised how many years back these bulky documents go. Hit all the categories – auto, home, life, umbrella, etc.

Monthly investment statements and activity confirmation statements. Once you receive the quarterly or annual statement, these documents are redundant.

 

BONUS! Banks and credit companies CYA privacy policies and term sheets. Have you ever had to refer to these in the lifetime of your credit card or account? They could trigger you to update your privacy settings with the institution (online or in writing) but if you know you will never get around to it, just let them go.  All these are available online.

Give yourself the gift of a clear desk or roomy files by removing things that just make you feel unsure and guilty. If you truly can’t imagine letting these items go, get them in a box (labeled, with a “date to destroy” in a reasonable amount of time) and store them far away from your active work space.

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Filed under home organizing, Office, Paper, paper organizing