Tag Archives: organize

Giving Your Photos and Memorabilia a Reason for Living

photo organizing

Do you have piles of photos stored somewhere in your basement or attic or the back of your closet?  You’re not alone.  Many of our clients hit a wall when it comes to tackling the photos and memorabilia.  It always seems to be the lowest priority until a life event like a birthday or graduation prompts the need for quick and easy access to your loved ones photos.  It’s then that you realize how inconvenient you’ve made it for yourself to view your family memorabilia.

Organizing photos (digital or printed) is a lot like organizing anything in the house – the first step is to determine why you would be keeping them.

Take a few minutes to consider the bigger picture…what do you want your photos for? Do you imagine that you’ll pass the unfinished project on to your kids? Would you like to have some on display or in albums? How important is it to identify people or events for others?

Before you dive into the backlog spend some time framing (pun intended) the picture of your immediate and long-term goals – it will give needed clarity to your sorting and purging.

Figure out what you’re keeping. This takes setting aside time, regularly, to gather and weed your collection.

Divide your photos into 4 categories:

1 – Photos to display, share or put in an album

These are the best of the best; the ones you would be sad if they were destroyed. You may never actually create the album, but it’s important to make the separation in case you or your family member gets motivated.

2 – Photos to keep but not display

The second cut, those you want to store or archive for safekeeping and possible future use.

3 – Photos that tell a story

Even if they are not perfect, don’t automatically toss a great picture if it tells a significant story. They can be illustrative of some specific point in time or mark a milestone.

4 – Photos to dispose of

Come on!  Do you need to keep the 5th copy of a photo you don’t even like? Blurry photos, poorly composed photos, photos of people you don’t even remember can all be tossed.

Next step, determine the keepers.

Set up containers with the 3 separate categories labeled — Album/Display, Archive, Trash — so it’s easy to separate them.  The pictures that tell a story can be tagged with notes and put in the appropriate category.

Once the initial sort happens, you can drill down into more specific categories.  Categories help with retrieval. They help you browse the archive for retrieval or help determine the structure of an album.

Would a picture of Aunt Mary on vacation with you in Hawaii get sorted into Vacations, Aunt Mary and Her Family, the year & month of the trip or …?

There are no right or wrong choices, but you will need to make a choice.

Post-its and index cards, Ziploc bags are great temporary ways to sort printed photos until you arrive at your final organization. Start with broad categories or themes and know that you can come back and fine-tune, if desired, later. To keep the process moving, limit your time with categorizing of each particular photo to a couple seconds. Resist the urge to reminisce; there will be plenty of time for that later.

Power Sort Box

Power Sort Box from Creative Memories for sorting physical photographs

Digital photos need this kind of attention and maintenance also! Don’t kid yourself – the accumulation of thousands of unsorted digital photos will create just as much overwhelm and hassle as the boxes or bags of printed photos taking up closet space. Digital photos can be tagged with multiple categories.  This is a great advantage; it’s the equivalent of having the same photo in 3 or more different places.

If you’re feeling overwhelmed, tackle bite-sized chunks.  Commit to just one box of sorting, or time yourself and do one-hour blocks of time or enlist an interested party and make a date to do it together.

IMPORTANT! Moving forward, make sure you have a sound system of photo management in place so you’re not contributing to the backlog. For most of us this means managing digital photos. Here are some tips:

  • Figure out how to sync your devices and/or copy photos to ONE master location
  • Make sure you have a backup system!
  • Use additional folders for sorting and/or use tagging to mark a photo as belonging in more than one category
  • Make actual prints of favorites so they can be enjoyed on display

If this article has left you feeling completely hopeless and overwhelmed instead of inspired, it’s time to ask for help! Search the Association of Professional Photo Organizers (www.APPO.com) for a local resource.

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Filed under Decluttering, disorganization, Empty Nest, Memorabilia, middle-age, Moving, organizing, paper organizing, Perspective, Strategies, Technology

5 Organizing Lessons from Happy Brain Science

There’s been a lot of research done on the science behind happiness. According to Ayla Lewis of http://www.HappyBrainScience.com, as it turns out, our brains are not as hard wired as we may think. We tend to think of our personalities as being fairly “set” however science has proven we can take specific actions to change how we think and feel.

So how does this relate to organizing?

If you’ve locked yourself into a mindset that you can’t be organized, that you’re a “messy person,” or that you’re just not good at it – that doesn’t have to be your story!  We tend to cast ourselves into a role that is static but brain science shows change is possible.

Here’s 5 ways you can proactively change your approach to getting organized:

Don’t Go It Alone

Research shows that you can make more progress if you involve positive people in your life. This could be a professional organizer or just a supportive friend.

Take Charge of Your Attitude

Perspective has tremendous power.  It is as important as the actions you take. A shift in perspective will empower you to get and stay organized.

Focus on the Positive

Searching out and focusing on the positive in a situation primes our brains to look for more positives.  Let’s say you just pulled a pair of worn out shoes from your closet to throw away or donate.  That’s a positive step toward decluttering!  Yay! Celebrate that and see that as a step in the right direction.

Take a Power Pose

As Amy Cuddy, Harvard researcher has suggested, standing with your hands on your hips like Wonder Woman for two minutes can change your psychology.  Putting on a smiley face helps…even if you don’t mean it. Research shows that the physical act of turning the corners of your mouth up actually makes you feel happier.

Honor the Progress You Make

Work toward making progress on any given goal as opposed to measuring success by the endpoint. Happiness research has shown that this provides more satisfaction than actually achieving the goal. Spending 5 minutes on decluttering is more doable, and happiness-inducing, than setting aside an entire weekend to get organized.

People feel empowered, lighter, less burdened … and they get happier when they get de-cluttered. Isn’t it worth a try?

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Filed under Decluttering, General Organizing, Perspective, professional organizer, Strategies

Car Seat Recycling at Participating Targets

Have you had trouble finding a new home for your child’s outgrown car seat?  The charity stores won’t take them.  It can be pain. They take up a lot of room in your house or garage and they don’t fit in the trash can!!

TerraCycle and Target want to reward you for recycling your old car seat at a participating Target store!

How It Works

From April 17th through April 30th, you have the opportunity to recycle your old car seat at participating Target locations! To participate, simply bring your old car seat to the designated Target Take Back recycling area at a participating Target store.

All car seat brands are accepted for recycling. In return for recycling your car seat, you will earn a 20% discount on a new car seat.

To see if there are participating Target locations in your area, please click here.

You don’t have to buy a new car seat in order to take advantage of this service.

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Filed under children, Decluttering, Kids, Reduce/Recyle/Reuse

Tips for Maximizing Your Storage Space

Most of us have stuff in storage, whether it is in a commercial storage unit or a closet in your house, we have things to store. I figure even The Minimalists have items in storage of some sort.

How do you maximize the space you have to avoid paying monthly storage fees or to minimize the storage fees you pay by renting a smaller space?

Here are a few tips for making the most out of your storage.

First: Do a little purge

Figure out your have-to-haves as opposed to your nice-to-haves. Do you really need to keep that snowboard, if you haven’t been to the snow for 10 years? Would it be easier just to rent ski equipment if you decide to take a trip to the mountains?

Doing a purge doesn’t mean you have to go through everything you’ve been storing. Take a quick look around and see if there is anything easy to get rid of. Is there a carpet that is so stained you’ll never use it again? or are you holding onto art that you’ll never hang on your walls?

It’s not very methodical, but every item you remove makes space to see and evaluate what’s you really want to keep.

Once you have done a sweep of the items you know you won’t keep, you can go through boxes individually, but for the quick and dirty method, just rearrange the space to make full use of it.

Second: Use containers for storage

Boxes are easier to stack than small loose items. Whenever possible, box and label items that can be stacked or put on shelves. Clear plastic tubs are great because you can easily see what’s inside.

Third: Maximize the use of the space

Use vertical space, add shelves, use rollers or wheels under things to make things moveable. These rolling metal shelves come in different sizes.  The shelf heights can be customized. Find them at Home Depot, Costco, The Container Store and even on Amazon.

These plastic shelves are inexpensive and easy to move around.


Fourth: Arrange the room

Packing the room according to your access needs is essential. Group items toward the front that need to be accessible…even if they aren’t exactly in the same category. For example, you might need access to your summer equipment more often than your Aunt Gertrude’s ashes (yes, we find those in storage units.) Seasonal items take priority over memorabilia.

Consider whether you need walkways to get to things or can items be put on rolling shelves and stack the shelves right next to each other – knowing you can roll them out to get to the back.

Fifth: Label

In addition to labeling any boxes and tubs it can be useful to label whole shelving units or zones within the space.

Tip: Use shelving on wheels so you can roll things out and get access to items in the back…instead of having to unpack the whole unit to get to something at the back wall.

Tip: Use as much vertical space as possible. Shelving enables that but if what you’re storing doesn’t make sense to store on shelves such as rolled carpets, framed pictures or skis, see if you can hang things on the walls or from the ceiling using brackets or hooks.

Handy items to keep in your storage unit:

  • Flashlight or headlamp
  • Labels and/or blue tape
  • Large magic markers/sharpies
  • Box cutters/scissors

What to bring with you when you go to visit your storage:

  • Storage unit keys and access code
  • Camera/phone for inventorying
  • Toolkit with battery operated drill
  • Brackets/hooks
  • Sturdy plastic bins or boxes with lids

Remember to balance the true value of your items against the ongoing cost of storage Most likely, you are paying $1200 a year to store these items in a commercial storage facility.  You might intend to have items in storage for a short time, but statistics show that we keep things in storage much longer than originally planned.

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Filed under Garage, General Organizing, Moving, organizing, Perspective, Storage, Strategies

Couples and Clutter – Conquering Criticism

birds-communicating

As Valentine’s Day approaches we are reminded of the challenges couples face managing clutter in a shared space. “Clutter” is incredibly subjective. One person’s state of chaos is another’s state of total harmony. Do a quick Google search on “couples and clutter” and dozens of articles and statistics come up. You’re not alone if you’re feeling frustrated.

What to do when your styles and thresholds for clutter don’t match up?

Relationship researcher and expert John Gottman identified 4 key behaviors that undermine relationships and are barriers to communication: criticism, defensiveness, contempt, and stonewalling. Each has an antidote. In our next 4 posts we are going to illustrate how each one can show up when navigating clutter between couples. First up…Criticism.

Expressing a legitimate complaint is different than launching into a criticism. Criticism uses blame which can backfire and hinder communication. Talk about your feelings using I statements and then express a positive need. What do you feel? What do you need?

The antidote to criticizing is to state your complaint in a gentler way. A complaint focuses on a specific behavior, while a criticism attacks the character of the person. The antidote for criticism is to complain without blame.

Example: Messy Bedroom

Criticism: You never put your clothes away. Why are you so lazy and messy?

Complaint: The laundry on floor is making it hard for me to move through room. You said you would put them away today – what happened?

Example: Out of Sight, Out of Mind

Criticism: Who told you you could move my stuff without asking me? You’re such a neat-freak!

Complaint: I’m having trouble finding things after you clean up. I was late today because I couldn’t find my work bag. I want to be part of the process for deciding where my things live. Can we choose a dedicated spot for my things?

Example: Paper Issues

Criticism: PG&E is going to shut off our electricity! Are you so busy that you don’t have time to take care of this simple task?

Complaint: We just got a late notice from PG&E. You are in charge of the bills and this isn’t the first time they didn’t get paid. Can we talk about how to resolve this?

Relationship conflict is natural and has functional, positive aspects. Successful couples learn how to manage and live with differences by honoring and respecting each other.

Our next post is about Conquering Contempt.

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Filed under Bedroom, Decluttering, General Organizing, Office, Perspective, Strategies

Realize Your Dream of a Custom Closet

ElfaSale

It’s that time of year again! Your closets are bursting, drawers are overflowing, and this is the year you are finally getting organized! You’re in luck, the elfa® shelving sale at the Container Store® is underway!

Why do we love elfa® closet systems?

  • Esthetically pleasing
  • Completely changeable
  • Reasonably priced
  • Easy to install

CLEAN LINES, VARIETY OF LOOKS

There are several different finish options for your closet system – a ventilated wire shelf in white or platinum with optional wood edging, solid shelves in many different veneers…the variety means their systems fit lots of different tastes. See examples of the different styles on their best-selling solutions page.

PRICED TO FIT ANY BUDGET

Closet pricing can vary from a few hundred dollars up to several thousand depending on the size and complexity of the design.

  • A standard 6’ closet outfitted with one clothes rod and two 6’ shelves prices out at less than $200 (during the sale!) — mind you, that doesn’t include their fantastic drawers or gliding shoe shelves
  • “Décor” edging and shelving, drawers, shoe shelves, tie racks, hooks, bins, and other accessories will add to the cost
  • The ventilated and solid melamine shelving are the most economical
shoe and purse after

Here we installed a shelving system over an existing built-in dresser

 

NOT JUST FOR CLOSETS

The variety and adaptability of this shelving makes it perfect for many spaces – they also have free-standing elfa® units if you don’t have available wall space:

  • Garage, basement & attic are great places for shelving
  • Create a wall-mounted desk with shelves above
  • Kitchen pantry

COULD IT BE ANY EASIER TO INSTALL?

The design of the system makes installation super simple.

  • The whole system hangs from a single bar they call a top track. Once you get that installed securely, there is no further need for tools or the help of your handyman
  • It usually takes about an hour to install a basic 6’ closet
  • We must say that the Container Store’s® installers are friendly and quick.  They can handle demolition of the existing closet and can handle any adjustments needed for unexpected glitches in the planning process
  • If one is only installing a single closet system, the installers are a little pricey (they have a $180 minimum) so take advantage of this sale – installation is also discounted

BUT WAIT! Closet design isn’t the starting point.

How each closet functions is an integral part of how a whole house stays organized. Before you invest in a makeover of any one closet be sure that you’re storing what you really need and that you’re storing it in the appropriate location…should your boxes of photos and memorabilia really live in the master bedroom closet?

We offer closet and storage assessments to advise on how to maximize space. If you want help figuring out the best closet solutions for your needs, contact us!

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Filed under Closets, General Organizing, Products

Get Real With Your Goal Setting

hillsroad

Do you have hopes and dreams for a new project in the new year? Have you been inspired by the Japanese phenom, Marie Kondo and want to spark joy and tidy your life? Do you want to learn a new skill? Or have you been fantasizing about taking a trip to France to learn cooking techniques? The “what” doesn’t so much matter because the steps to make your dream a reality are pretty much the same.

An often-used concept in coaching is to set “S.M.A.R.T.” goals. Keep this in mind as you plan out your journey to success.

S – Specific

Is your goal well-defined? For some “Getting Organized” is their goal. But it isn’t specific enough. Enlisting a coach or friend to help you do big-picture planning is one way to start. Defining what you truly want and are willing to work for may be more challenging than you think. If you’ve started projects in the past and not completed them, getting specific may have been the missing piece.

M – Measurable

Identify the milestones as you progress. If you are organizing your home, emptying out one closet and re-filling it in a way that makes sense to you is a measurable task. It’s good to define your goal in a way that lets you measure your progress and success. Instead of “Get organized”….”Clear out the hall closet” or “Create 2 bags of donations from hall closet.”

A – Action Oriented

What specific actions are required to move you toward your goal? It’s difficult to take action on something that has many components, breaking the pie-in-the-sky project down into concrete, manageable bites helps. What would be the next logical first step? Is this action observable? It could be that you schedule 1 hour progress sessions. Or an action step could be to write a certain number of pages on your novel. Instead of “thinking about what your novel’s introduction would be, the action might be to write for 15 minutes on a introduction draft.

R – Realistic

Have a realistic game plan. If your specific goal is to lose 25 lbs, then telling yourself you’re going to the gym 5 times a week may not be realistic … especially if you haven’t even been to the gym once! Telling yourself you are going to organize your house in a weekend when you work full-time and have 2 kids who are active in sports isn’t realistic either. Make your plan do-able.

T – Time-Based

What is your deadline for achieving your goal?  And is there enough time to achieve it? A realistic time frame can keep you sane. Remember that trying to fit a new project in an already-full life, no matter how inspiring it may be, can be a stressor. Blocking out time to act on your plan helps ensure success. What can you NOT DO in order to create time to do what you are most excited about?

 

Enjoy the surge of motivation the new year often brings and set yourself up for success by taking the time to record your desires and spend time planning to turn those intentions into actions…and results. If you can make the journey satisfying, you’re more likely to stay on the path.

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Filed under General Organizing, Perspective, Strategies, Time Management