Tag Archives: productivity

Collaborate for Success

Dana Arkinzadeh and Katherine Korlacki - 1

This week we are celebrating our 200th blog post!! Let’s take a step back and tell you the story of our blog. It’s a story of risk taking, growth, and collaboration.

Back in November of 2012, both of us felt some pressure that we “had” to have a blog to be “legitimate businesses” and jump in the pool of social media marketing. At that point Dana had been in business 10 years and Katherine for 16 so we both felt established and reluctant to take on a new form of promotion. We decided to tackle the project together – to co-write a blog that we would publish jointly and could each re-purpose for our own use.

Here are 10 lessons we’ve learned through 200 posts:

  1. Don’t go it alone – tough jobs are way easier, and often actually fun, if done with a friend
  2. Have courage to move forward even if you don’t know what you’re doing – things have a way of sorting themselves out and you learn along the way
  3. Commit regular time in your calendar – make it realistic if you want to get something done
  4. Don’t give up – your partner may have energy when you’re flagging
  5. Honor your limits – over the last 6 years we adjusted our start time, adjusted the frequency of posts, and gave us ourselves permission to repost old blogs when feeling uninspired
  6. Go for good enough, instead of perfect – don’t let perfectionism be a roadblock; done is better than perfect
  7. Keep things simple
  8. You don’t have to have all the answers – bring in outside experts to help with topics or technical issues
  9. Make your own rules for success – don’t let others’ expectations drive your goals or standards
  10. Celebrate your accomplishments – it’s often only the negatives we focus on, celebrating helps you remember and savor the positives

Does the blog get us new business? Hard to tell. But we get consistent feedback from current clients that they like hearing from us and get value from the topics. Taking the time to think through topics keeps us curious and open to ideas and creates content that we can use in presentations, newsletters, and other places. One of the biggest benefits to us is a regularly scheduled time to stay connected, support each other through business challenges, and celebrate business and life successes.

How could you collaborate to achieve some of your goals? Have you had a great collaboration experience related to organizing? Share your story with us!

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Filed under Bay Area Services, Decluttering, organizing, Perspective, professional organizer, Strategies, Time Management, Work

Using a Timer to Get Organized

Use a visual timer to gauge progress on tasks

Time Timer lets you see time passing

Dana just got back from the National Association of Professional Organizers conference in Phoenix, Arizona. A product highlight from the conference is the Time Timer®. This is an ingenious timer that gives you a visual of time passing.

How do timers help you be productive and get organized?

  • Stay on task by working in short segments
  • Feel less overwhelmed by breaking larger projects down into manageable chunks
  • Give time blocks to regular tasks to create routines
  • Control time spent responding to emails or checking social media by setting a time limit
  • Help kids learn about time management

The Time Timer® is also available in a phone app and wristwatch.

Any kind of timer can work to implement these principles. The advantage of the Time Timer® is you actually see time passing and can see how much time you have left. For that reason it’s a great tool for people who have trouble conceptualizing time.

The "Pomodoro Technique" focuses on learning how long it takes to complete different tasks.  Click on the picture to learn more.

The “Pomodoro Technique” focuses on learning how long it takes to complete different tasks. Click on the picture to learn more.

Time estimating

One of the more critical skills in being organized is being able to accurately estimate how long tasks take. If you start using a timer around your daily tasks, make note of what you learn –

  • Did you allow enough time?
  • How many timer sessions did it take to get through a project?

The more you learn about how long things take, the more effective you will become at time management.

What tasks are you avoiding because they are overwhelming?  Set a timer for 25 minutes and see if that helps you make progress.  Let us know how it worked.

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Filed under Decluttering, General Organizing, Kids, Office, Perspective, Strategies, Time Management, Work

Productivity Tools for Home or Office

Last Friday we attended the Small Business Summit in San Francisco, hosted by our Professional Organizing Association, NAPO-SFBA. Here are the most useful productivity tools we learned:

Virtual Office

Attorney, Jeena Cho spoke about how to set up a virtual office. She is able to work from home and be virtually paperless.

Her two must-have tools are:

Fujitsu ScanSnap scanner

and

Egnyte file storagefile sharing site

Productivity

Hot tips from a panel of productivity experts:

  • We can only control our behavior and attitude toward information overload
  • Productivity = vision + quality. Make a vision for your life to help keep your task choices in line with what is important to you
  • There is no such thing as multi-tasking
  • Mindfulness and meditation are good tools for keeping perspective and managing overload. Headspace is an app that can help you get started
  • Set specific times to check and respond to email instead of letting it interrupt your day constantly. Use the signature line of your email to set an expectation around response times

 

Apps 

HomeZadaOur favorite app: HomeZadaThis cloud-based application helps you create a home inventory and manage upkeep and improvement projects for your home. It’s free to use their home inventory function. But the time tracking tool for figuring out when to replace filters, clean gutters and flush water heaters is promising.  We look forward to test-driving HomeZada and sharing more about it.

 

Cloud Security & Privacy

No huge surprises here; basically if you choose to use the Internet your data and information are not all that secure. Key things you can do to increase your protection:

  • Use complex passwords! Use lots of them. Ideal passwords are a string of 3 unrelated words (so you can remember them) with mixed in capitals, numbers, and symbols. For example the password: curtainbeachdog could become Curt@1nB3@chDog
  • Pay for apps instead of opting for the free version. Nothing is truly free! If the company can’t make money off your purchase they will make money off of selling your data to others
  • Actually read the terms of use and privacy policies of companies and only do business with those whom will protect your privacy

We’ll explore more about these topics in the coming weeks.  What are your favorite productivity tools?

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Filed under Decluttering, General Organizing, Office, Paper