Tag Archives: storage

5 Ways to Manage Your Holidays

Pacing Yourself During the Holidays

If you regularly have a lot going on in life the added tasks of the holidays can wreak havoc on your time management. Shopping, hosting, holiday cards, parties, travel…where does the time come from to fit everything in?

Time Estimating

One of the biggest traps of time management is magical thinking around how long tasks will take. An easy rule of thumb is to estimate how long a task will take then double it! If you end up with time on your hands you’ll have no trouble filling it.

Be realistic about your schedule. Some things have to give to make room for the extra tasks of the holidays. Time isn’t going to magically appear in your calendar. Be vigilant about passing on opportunities that arise that don’t help your goal of having a wonderful holiday. That could mean saying “no” to the 7th Christmas party invitation!

Simplify Your Task List

There are many ways to enjoy your holidays and some are less time consuming than others. For example, if you realize it will take you 10 hours to put together holiday cards (including addressing, stamping and getting them to the mailbox) you may choose to do something simpler – or choose a different time of year to reach out and connect. Remember your original desire to make connections with family and friends. Realize there are many ways to do that.

Other time saving examples:

  • Store-bought food instead of homemade
  • Pot-luck instead of full hosting
  • E-cards instead of mailed cards
  • Gift bags and tissue instead of gift wrapping

Don’t Go It Alone

It’s easy to feel like we are solely responsible to make a memorable and magical experience for our loved ones. That can be pretty unrealistic and overwhelming. Have a look at your task list and see how you can share the load…where can the kids participate or invite a friend to work with you- baking or gift wrapping are examples. Is there cleaning or errands you delegate or actually hire out? Where possible, focus your time and energy on the tasks you really enjoy and figure out how to get help with the others.

Learn from holidays past

Think back on what worked before.  Was there a year where you breezed through the holiday with ease?  What worked?

If there was a December that went poorly, you felt more stressed, you didn’t enjoy the celebrations – ask yourself what could you do to avoid those pitfalls?

You could jot notes and track how long it actually took to: prepare for a party, to do the gift shopping, to pick out clothes to wear to the gala, to find the best gifts for your friends and family or to determine which character you’ll come as to the Dickens Faire.  These estimates could provide a template for happy holidays to come.

Balance

Holidays can be a time when life gets out of balance. In order to make more time in our schedules we often sacrifice personal time for exercise or re-charge. Make it a priority to plan in time for self-care so you can give the gift that really matters – yourself!

Taking this time to practice time management can help you in the rest of your life!

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Filed under General Organizing, Holidays, Strategies, Time Management

Tools For Emptying Your Storage Unit

Storage Unit Tools (1)

Storage units have their place and can be a great solution for the right situation. Too often they get filled with the intention of being temporary, but end up languishing for years. Derek Naylor, president of the consultant group Storage Marketing Solutions is quoted in the New York Times:

“Human laziness has always been a big friend of self-storage operators,” … “Because once they’re in, nobody likes to spend all day moving their stuff out of storage.”


Also, according to the Self Storage Association, only 30% of renters say they will rent for more than 2 years
.

Here are some practical approaches to finally clearing out that unit and recovering that monthly rent back into your budget.

Come Prepared

Don’t make the mistake of setting aside time to deal with the unit and show up empty handed or with just a garbage bag. These basic tools will enable you to effectively sort, purge and pack both items you’re keeping and those for donation. Be prepared to keep the kit in your unit for use across multiple days.

  • Small folding table
  • Step stool and/or folding chair
  • Marking pens and tape for labeling containers
  • Small and medium moving boxes for containing loose items
  • Packing tape, box cutter or scissors
  • Notepad for listing items in boxes or making notes of to-do’s
  • Smartphone camera
  • Garbage bag
  • Headlamp
  • Gloves/dust mask
  • A friend or helper for motivation and company!

Separate the Wheat from the Chaff

Just like organizing within your home, one of the first steps is to decide what you’re keeping and separate it from things you are not.

  • Borrow a rolling cart from the facility and load it with things to just make enough working space in the unit to set up a table. Or use the hallway outside the unit if that’s allowed.
  • If possible, start to physically create zones in the space to separate keepers from things going out. If it isn’t possible to literally remove items and take them with you that day, you’ll want to save yourself time in the future by staying organized throughout the process.
  • If you’re holding things for other people, use your phone to snap a picture and text it immediately asking the person what they want to do with the item.
  • LABEL, LABEL, LABEL! Once you’ve made a decision or opened a box to determine what’s in it, LABEL the outside so you can know at a glance the status of that box.

Storage Unit

What Next?

  • Arrange for a charity donation pickup
  • Load donations and take them yourself
  • Arrange for a hauler to help with donations and trash such as 1-800-Got-Junk, Eco-Haul, or Lugg.com
  • Deliver items to family and friends or arrange a pickup day when they come to you
  • Arrange for a mover or hauler to bring the keepers home (if they won’t just fit in your car)

Emptying a storage unit can be a laborious process but you get the ball rolling, it takes less time than you’ve been dreading. Don’t plan on getting it all done in one day or one weekend! Be realistic and you won’t set yourself up for disappointment.

Once you manage to get it empty,  don’t forget to reward yourself! Take ½ the monthly rent you’ve been paying and go out for a nice meal or treat yourself to a fun experience — you’ve earned it!

 

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Filed under artwork, Closets, Decluttering, downsizing, Garage, Memorabilia, Reduce/Recyle/Reuse, Seniors, Storage, Strategies

Couples and Clutter – Conquering Criticism

birds-communicating

As Valentine’s Day approaches we are reminded of the challenges couples face managing clutter in a shared space. “Clutter” is incredibly subjective. One person’s state of chaos is another’s state of total harmony. Do a quick Google search on “couples and clutter” and dozens of articles and statistics come up. You’re not alone if you’re feeling frustrated.

What to do when your styles and thresholds for clutter don’t match up?

Relationship researcher and expert John Gottman identified 4 key behaviors that undermine relationships and are barriers to communication: criticism, defensiveness, contempt, and stonewalling. Each has an antidote. In our next 4 posts we are going to illustrate how each one can show up when navigating clutter between couples. First up…Criticism.

Expressing a legitimate complaint is different than launching into a criticism. Criticism uses blame which can backfire and hinder communication. Talk about your feelings using I statements and then express a positive need. What do you feel? What do you need?

The antidote to criticizing is to state your complaint in a gentler way. A complaint focuses on a specific behavior, while a criticism attacks the character of the person. The antidote for criticism is to complain without blame.

Example: Messy Bedroom

Criticism: You never put your clothes away. Why are you so lazy and messy?

Complaint: The laundry on floor is making it hard for me to move through room. You said you would put them away today – what happened?

Example: Out of Sight, Out of Mind

Criticism: Who told you you could move my stuff without asking me? You’re such a neat-freak!

Complaint: I’m having trouble finding things after you clean up. I was late today because I couldn’t find my work bag. I want to be part of the process for deciding where my things live. Can we choose a dedicated spot for my things?

Example: Paper Issues

Criticism: PG&E is going to shut off our electricity! Are you so busy that you don’t have time to take care of this simple task?

Complaint: We just got a late notice from PG&E. You are in charge of the bills and this isn’t the first time they didn’t get paid. Can we talk about how to resolve this?

Relationship conflict is natural and has functional, positive aspects. Successful couples learn how to manage and live with differences by honoring and respecting each other.

Our next post is about Conquering Contempt.

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Filed under Bedroom, Decluttering, General Organizing, Office, Perspective, Strategies

Realize Your Dream of a Custom Closet

ElfaSale

It’s that time of year again! Your closets are bursting, drawers are overflowing, and this is the year you are finally getting organized! You’re in luck, the elfa® shelving sale at the Container Store® is underway!

Why do we love elfa® closet systems?

  • Esthetically pleasing
  • Completely changeable
  • Reasonably priced
  • Easy to install

CLEAN LINES, VARIETY OF LOOKS

There are several different finish options for your closet system – a ventilated wire shelf in white or platinum with optional wood edging, solid shelves in many different veneers…the variety means their systems fit lots of different tastes. See examples of the different styles on their best-selling solutions page.

PRICED TO FIT ANY BUDGET

Closet pricing can vary from a few hundred dollars up to several thousand depending on the size and complexity of the design.

  • A standard 6’ closet outfitted with one clothes rod and two 6’ shelves prices out at less than $200 (during the sale!) — mind you, that doesn’t include their fantastic drawers or gliding shoe shelves
  • “Décor” edging and shelving, drawers, shoe shelves, tie racks, hooks, bins, and other accessories will add to the cost
  • The ventilated and solid melamine shelving are the most economical
shoe and purse after

Here we installed a shelving system over an existing built-in dresser

 

NOT JUST FOR CLOSETS

The variety and adaptability of this shelving makes it perfect for many spaces – they also have free-standing elfa® units if you don’t have available wall space:

  • Garage, basement & attic are great places for shelving
  • Create a wall-mounted desk with shelves above
  • Kitchen pantry

COULD IT BE ANY EASIER TO INSTALL?

The design of the system makes installation super simple.

  • The whole system hangs from a single bar they call a top track. Once you get that installed securely, there is no further need for tools or the help of your handyman
  • It usually takes about an hour to install a basic 6’ closet
  • We must say that the Container Store’s® installers are friendly and quick.  They can handle demolition of the existing closet and can handle any adjustments needed for unexpected glitches in the planning process
  • If one is only installing a single closet system, the installers are a little pricey (they have a $180 minimum) so take advantage of this sale – installation is also discounted

BUT WAIT! Closet design isn’t the starting point.

How each closet functions is an integral part of how a whole house stays organized. Before you invest in a makeover of any one closet be sure that you’re storing what you really need and that you’re storing it in the appropriate location…should your boxes of photos and memorabilia really live in the master bedroom closet?

We offer closet and storage assessments to advise on how to maximize space. If you want help figuring out the best closet solutions for your needs, contact us!

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Organize Your Passwords-Revisited

password-post-it

With all the cyber security breaches these days prudent password management is vital. Here is a refresh of a previous post about passwords.

Does keeping track of your online passwords make you want to pull your hair out? Having an organized system for password management reduces that frustration.

Just as people have to choose between digital and paper calendars these days, there are both digital and paper ways to manage your password information. Different methods have different advantages.

Digital

Managing your passwords digitally offers many conveniences but introduces security risks. While not nearly a comprehensive list – and not a specific endorsement — here are some options:

  • Maintain a list or spreadsheet on your computer…not named “passwords.” File could be stored in the cloud (Evernote, DropBox, Google Drive) to access across devices. You can password protect this document for an added layer of security.
  • Use Facebook, twitter or Google to log in
  • Use password management software such as 1Password, LastPass or KeePass. These typically work by storing all your individual logins under one main “master” password.
  • If you use a Mac, you’re most likely familiar with Keychain, which comes with OSX. Basically, it’s a password manager that uses your OSX admin password as the master password.

Paper

Some people don’t want their passwords stored anywhere in their computer. Storing them on paper prevents electronic hacking but it also limits your access to them when you are not home near the list. You also need to think about how to keep the list secure at home.

There are many options for managing passwords in paper form:

  • A small address book is an easy way to list passwords alphabetically by site name. Small address books are also easily hidden.
  • Some people keep a paper file in their file cabinet labeled “password”… you could make it a bit more secure by naming that file something random but unique to you like “junkdrawer” or “Rumpelstiltskin.”
  • An alphabetized index card box or business card box makes a handy place to drop in the post-its and scraps of paper you write passwords on.
  • To keep lists more secure, rather than writing down the actual password your list can be prompts that only you know. For example, if your password is some non sequitur like bootPolandgelato5, your prompt may be “footwear – country – food – number”. Or “147Guccigreen3970” could be prompted with “childhood address – favorite designer –color – past phone number.”

Password Strength

Regardless of what organizing tool you use to keep track of passwords, if you aren’t relying on software to generate secure passwords for you here are some tips for creating strong passwords:

  • Ideally use a mix letters, characters, numbers, and capitals
  • String together words to make a phrase. For example “I love ice cream” could become 1L0v31c3Cr3@m if you replace all the vowels with numbers or characters and capitalize the first letter of each word.
  • String together unrelated words as in the example of Boot, Poland, Gelato, and 5 becoming “bootPolandgelato5”

There isn’t one right solution or answer; ultimately it’s a personal style and risk management choice we all have to make. Whatever system you choose, pick one and stick to it.

What one smart step can you take to make your digital life more convenient AND secure?

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Filed under Decluttering, Office, Paper, Strategies, Technology

The Best Wedding Gift Ever

Your child is getting married or graduating or having a baby…what is the most thoughtful gift you could give them that would last a lifetime? A filing system!

Now, a filing system may sound like the most boring, uninspired gift you could possibly give someone but bear with us while we explain…

A good basic filing system is an essential part of an organized life. Despite the promises of a paperless world, we constantly see people overwhelmed and confused by piles of paper in their homes. Often the problem starts at one of these of these major life events where suddenly the amount and types of paper coming in multiplies exponentially.

For a new graduate, having a central place to manage personal records, job history, and tax documents starts to teach them about leading an adult life.

For couples getting married, having a central place where all important insurance, ownership, certificates, account & tax documents are kept minimizes stress and will help them manage a life that will become increasingly more complicated.

For new parents, having a central place to keep health records, school paperwork, parenting resources, and sports/camp info prevents the stress and inefficiency of searching the house for needed documents. Providing a dedicated box for memorabilia/artwork is a great addition to a filing system.

You can easily set up a basic system in a portable file box, small or large, using categories you create or a kit such as Freedom Filer. The box doesn’t have to be their permanent container; they may already have a filing cabinet or one may be needed once all their papers are gathered.

Basic categories include:

  • Career
  • Health
  • Insurance
  • Finances
  • Personal
  • Resources
  • Vital Documents (passport, birth certificate, marriage certificate, etc.)
  • Taxes

Give your loved ones a head start on the challenges of paper management. A gift certificate to a professional organizer to help them integrate their papers into the system and further customize would be icing on the cake!

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Filed under Decluttering, Empty Nest, Paper, paper organizing, Products, professional organizer, School, Storage, Strategies, Wedding

Assess Your Home for a Fresh Perspective

Getting Perspective - 1

Get a Fresh Perspective on Your Clutter

Clients call, ready to make some changes in their home and excited about the process – “Let’s get started!” Before diving right in, it can be helpful to spend some time making a plan of attack. To create lasting solutions, you have to know what problems you’re trying to solve and why they are happening in the first place.

Assessment Goals

  • Identify what’s not working. One person’s idea of chaos is another’s idea of serenity.
  • What are we aiming for? What is the vision you have for your space? Understanding a person’s goal for how the space would ideally look and function helps define the work to be done.
  • What’s most urgent? Understanding how the problem areas relate to each other (or don’t), and how each affects daily living helps set priorities for the hands-on work.
  • What is causing the clutter? Understanding the cause helps guide the appropriate solution.

Organizing Concepts

Often, clutter begins because one of the following concepts isn’t being used:

Friends with Friends. Keep “like” items together.

Real Estate Value. Don’t let low-use items clog up prime real estate; make conscious choices about where things live.

Container As Limiter. Consciously limiting a collection to its container prevents overflow.

Habits vs. Systems. Sometimes items that are sitting out and creating clutter actually do have homes. An assessment will identify the routines that need to be implemented.

Function & Feel. How does the space function? Can the furniture be arranged to allow for more flow? Is there enough light in the space? Is the space conducive to focused work or free form play? Can décor provide a draw to a certain area?

Assessment Benefits

  • You get a sense of the scope of your project … and help setting priorities
  • You get an objective perspective of your space…seeing it through another’s eyes
  • You get trained in the basic organizing principles
  • You get creative options that you may not have thought of on your own
  • You’ll find out that you’re not alone in the struggle to get and stay organized…and you’ll get the benefits of other clients who have come before

Because everything changes over time, organizing is a life-long process. For the most part, your project will have a beginning and an end but don’t forget you’ll need to occasionally re-assess in order to keep your systems current with your life. Give your self the gift of an assessment.  It could change your perspective for life!

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Filed under Decluttering, General Organizing, home organizing, organizing, Perspective, professional organizer, Strategies